Job Opening – Projects and Services Administrator

Projects and Services Administrator

AOR Solutions is an equal opportunity employer. We are committed to creating a diverse environment and appreciate the strength of diversity.

AOR Solutions is a management consulting firm that works collaboratively with our clients to identify and implement strategic, practical solutions to help their organizations meet their goals. We also provide association management services to a variety of not-for-profit organizations in Canada and internationally.

At AOR Solutions, you will be joining a team of dynamic professionals who pride themselves on exceptional service and commitment to success for our clients. We also appreciate the value of work-life balance for our staff.

AOR Solutions offers an environment that allows you to continue developing your career and skills by providing challenging and rewarding opportunities to serve clients in various areas, while working in a collaborative and supportive environment.

Working closely with a multidisciplinary team, the individual is responsible for administrative and logistical support for AOR Solutions and its projects and clients, with a special focus on supporting non- profit clients.


Association Administration

  • Administrative duties to support organizational function, including scheduling of meetings, teleconferences/videoconferences and webinars
  • Support preparation of agendas and background materials and distribution of meeting documents for Board meetings and AGMs
  • Develop and maintain an efficient filing system for the team and clients
  • Maintain operation manuals for clients and team
  • Take minutes of meetings for client Board meetings and AGMs
  • Maintain contact lists for clients
  • Upload content to websites for clients
  • Administer multiple Awards Programs
  • Undertake other duties as delegated in support of the business
  • Membership management
  • Correspondence preparation

Client Support

  • Liaise with members, suppliers, sponsors and partners through phone, email, mail and in person for national and international clients
  • Work with the team to coordinate project schedules, resources and information
  • Respond to inquiries from clients and direct questions to other team members as appropriate

Conference and Event Administration

  • Administrative duties to support national and international conferences, events, meetings and webinars for AOR and its clients
  • Organize meeting times, locations and logistics and coordinate with other staff, clients and attendees to ensure all are aware of details
  • Liaise with vendors, exhibitors, sponsors and stakeholders


  • Completion of a post-secondary program (college or university graduate) in business administration, communications or a related field is an asset
  • Prior administrative or client services experience within a corporate or membership organization is an asset
  • Fluency writing and speaking in both English and French is an asset
  • Ability to juggle multiple detailed projects with superb accuracy
  • Writing, editing and proof-reading skills, requiring accuracy and attention to detail
  • Above-average interpersonal and communication skills (verbal and written)
  • Effective analytical and practical problem-solving skills
  • Discretion in dealing with confidential and sensitive information
  • Proficiency in Microsoft Office suite including Word, Excel, Teams, and PowerPoint
  • Proficiency in electronic mail, scheduling, and presentation software


  • Competitive compensation commensurate with experience ($20-$26/hour)
  • Health, dental and employee assistance benefits (after a waiting period)
  • Professional development days
  • A flexible working environment that promotes a healthy work-life balance
  • A supportive team that will encourage your professional growth and development

This is a full time (40 hours/week) remote position.

The successful applicant will need access to high- speed internet.

To apply, please forward your resume with cover letter to

This position will remain open until a suitable candidate is found.